Careers

Squared Communications, a fast-paced boutique public relations and political consulting firm based in Washington, D.C., with operations in Boston, Seattle, San Francisco Bay Area, New York, London, and Brussels, is seeking a motivated Executive Assistant. The ideal candidate would be able to start immediately, commit to a full-time schedule and be based in the Washington, D.C area.

It's essential that the candidate have excellent communication skills, demonstrate creativity, and understand the importance of attending to details.

The primary goal of this position is to provide administrative support to the company’s chief executive, staff, and clients, and ensure daily procedures run smoothly. The Executive Assistant will report to the Chief of Staff and work closely with the CEO on a daily basis. This role also provides an opportunity to gain experience in politics and with public relations day-to-day activities, writing, media relations, and client management.

CORE RESPONSIBILITIES:

• Manage CEO’s schedule, appointments, and calendar;

• Staff the company executive on phone, virtual, and in-person meetings with clients;

• Coordinate meetings and events for clients and staff;

• Make travel arrangements, including transportation, hotel accommodations, and restaurant reservations;

• Prepare communication materials such as memos, emails, invoices, slide decks, reports and other correspondences;

• Manage business and personal logistics for the CEO and the firm, including errands, deliveries, and office needs;

• Perform minor bookkeeping duties and interface with accounting team;

• Provide ad hoc client and staff support on all firm accounts and new business opportunities as needed;

• Monitor all forms of media for daily news clippings;

• Contribute to daily, time-sensitive media coverage reports for clients;

• Conduct general and client-related research;

• Assist with developing and implementing social media campaigns;

• Develop media lists;

• Assist with drafting press releases, blog posts, pitches and other communications with the media and public; and

• React quickly to emerging issues, urgent client requests and challenging media environments.

KNOWLEDGE, SKILLS & ABILITIES:

• Excellent writing, editing and proofreading skills for a variety of media and audiences;

• Analytical thinker with the ability to adapt to new conditions, manage multiple assignments and meet deadlines;

• Excellent interpersonal and public communication skills;

• Excellent verbal and presentation skills; ability to work effectively with a wide variety of people;

• Strong knowledge and demonstrated social media experience across a variety of digital platforms and tools (Facebook, Twitter, YouTube, e-campaigns, blogs, Wikipedia);

• Highly proficient in MS Word, Excel & PowerPoint, and Google Docs, Sheets & Slides;

• Exceptional organizational skills;

• Strong work ethic and team player;

• A positive “get things done” attitude with initiative and resourcefulness; and

• Comfortable working in a fluid, fast-paced environment.

EDUCATION & EXPERIENCE:

• Bachelor’s degree, preferably in communications, journalism, English, political science, or public relations-related focus.

• 1+ year of work experience in an administrative role

BENEFITS:

Squared Communications offers a competitive salary commensurate with experience and a comprehensive benefits package that includes:

• 100% Health Insurance premiums

• Medical/dental insurance

• Public transportation subsidy

• 401(k) with employer match

• Paid vacation

• Sick leave

• Maternity and Paternity leave

• All paid Federal holidays

*Please send your resume and a cover letter to rayner@sqcomms.com